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Head of finance and operations

ACEVO is the network for social sector CEOs, here to inspire and support our members throughout their careers, to help them create the biggest possible difference.

As head of finance and operations, you’ll help ACEVO secure and manage the income and resources required to deliver our strategic objectives while maintaining our financial sustainability.

In this varied role, you will be responsible for ACEVO’s financial management, governance and administration (including HR, outsourced IT and hybrid office arrangements), enabling us to provide the best possible support and service to our 1,600+ members. Management of ACEVO’s finances is paramount, including budgeting, management reporting, and preparation of year end accounts. You will be responsible for supervising financial processing, including authorisation of payments and payroll. Together with the CEO, you will also manage our governance processes, giving you responsibility for liaison with and reporting to our dynamic and dedicated board of trustees. As a member of the senior leadership team, you will have a key role in determining the overall direction of ACEVO.

What ACEVO does and how it supports leaders of charities and social enterprises in England and Wales.

About ACEVO

ACEVO is the Association of Chief Executives of Voluntary Organisations. Our vision is for civil society leaders to make the biggest possible difference. Together with our network we inspire and support civil society leaders by providing connection, advocacy and skills.

For 30 years, we have provided support, development and an inspiring, collective campaigning voice for our members across the UK. ACEVO’s network of over 1,600 individuals includes the leaders of small, community-based groups, ambitious medium-sized organisations, and well known, well-loved national and international not-for-profits.

Our leaders drive positive change in their organisations and in their communities, and our peer-to-peer network supports and encourages them at every step of their career.

We have a turnover of £1m and 16 staff (14 FTE). In our most recent staff survey, 100% of our team said they enjoy their job and would recommend ACEVO as a great place to work.

Main duties

Financial management

  • Prepare budgets for ACEVO (the charity) and ACEVO Solutions (the trading arm)
  • Prepare monthly financial reports/management accounts for board and senior staff
  • Work with the CEO to draft annual trustees’ report and financial statements for ACEVO and ACEVO Solutions and work with treasurer and auditors to finalise
  • Supervise all financial processing (mainly done by finance officer), including sales and purchase ledgers, journals and nominal ledger
  • Manage ACEVO’s cash flow including banking (and bank reconciliations) and deposit/ investment accounts, and prepare regular cash flow forecasts
  • Supervise VAT returns, and compliance with VAT and corporation tax requirements
  • Supervise preparation of monthly payroll, and manage all deductions/contributions including pensions
  • Ensure proper financial controls are operating
  • Manage ACEVO’s annual budget, tracking actual performance against budget and highlighting risks and opportunities to senior management and board.
  • Prepare revised full year forecasts on a regular basis, but at least quarterly
  • Manage all central costs and oversee income and expenditure of other functions, informing and advising senior team colleagues during business plan and budgeting process

Governance

  • Attend and contribute to board meetings, finance and audit committee meetings, remuneration committee meetings, and supervise the preparation of minutes
  • Jointly with the CEO
    • Prepare agendas and papers for board and committee meetings and supervise dispatch
    • Manage the rotation of board members and the process of electing ACEVO members to the board
    • Maintain ACEVO’s risk register, and contribute to risk management for the organisation
  • Ensure compliance with the Charity Commission and Companies House requirements

HR

  • Together with the CEO, maintain HR / health & safety policies and practices, ensuring the employee handbook is up to date
  • Oversee HR processes including recruitment, performance reviews, salary changes, absence recording etc.
  • Ensure proper HR records are kept

IT and office management

  • Ensure the availability of ACEVO’s cloud-based IT systems and manage the relationship with the external IT provider
  • Ensure ACEVO staff have a suitable working environment, (whether office or home based), and review at agreed intervals to ensure the model remains fit to deliver the charity’s goals

Teamwork

  • Manage the work of the finance officer and ensure support and development opportunities are provided
  • Working with the digital and data lead, oversee ACEVO’s arrangements for GDPR compliance
  • Work with senior colleagues to maintain a high-performing senior management team

Person specification

Skills required

Essential

Desirable

A CCAB/CIMA accountancy qualification

✔

 

Experience of financial management including supervision of the key financial processing functions

✔

 

Knowledge and understanding of budgeting and financial planning

✔

 

Experience of providing management accounts

✔

 

Experience of direct staff management, performance review and recruitment

✔

 

Experience of preparing statutory accounts in SORP format

 

✔

Experience of working with a charity’s trading subsidiary

 

✔

Experience of dealing with governance, and working with non-executive boards

 

✔

Experience of dealing with contracts and business relations

 

✔

Experience of HR processes, including recruitment, absence management and salary review

 

✔

You will be

  • A good communicator with both internal and external audiences
  • A skilled and experienced team-worker
  • An approachable and effective manager of people
  • Able to manage multiple priorities effectively
  • Empathetic with the charity and social enterprise sector
  • Capable of introducing/developing new systems and processes
  • Flexible and patient

What our members say

Just renewed our ACEVO membership which is money well spent. It’s been a tumultuous year and they have been our rock!

I’ve gained so much from my ACEVO membership this year, and so much delivered digitally has kept me fed and watered (without me even realising it) through a tough working year.

I think ACEVO is amazing and have got loads out of it since I joined.

Loved getting my ACEVO enews today. It was the reading material equivalent if going to work on an egg or having my Weetabix! I was well set up for what came at me! Thanks for always being there for us.

The role

Location: Home based, with the ability to travel regularly to London to meet up with the team (one to three times a week when Covid regulations allow).

Hours: Full-time

Reports to: Chief executive

Line manager for: Finance officer

Pay and benefits

Pay: £50,000 pa

Holiday: 25 days per year plus three company days and eight bank holidays. Our holiday year runs from 1 April to 31 March.

Pension: You will be automatically enrolled in the ACEVO group personal pension scheme on completion of three months’ employment unless you choose to opt out.  ACEVO will pay an amount equal to 6% of your basic salary to the scheme provided that your contribution is at least 3% of your salary.

Development: All staff members are offered a personal training budget, plus the opportunity to have a mentor or coach to help them achieve their personal development goals.

Well-being: We know that work is one part of a balanced and happy life, and staff well-being is an organisational priority. We offer flexible working, four quarterly staff away days, annual appraisals, regular one to ones and team socials.

About the team

We are:

Member-driven: We involve our members and include them in our thinking. We are driven by their needs and their potential to achieve change.

Connected: We achieve more through bringing people together, building the relationships and networks that generate confidence and belief.

Ambitious: We are bold, confident, energetic and vibrant. We are both agile and entrepreneurial in leading and supporting our members in the challenges ahead.

Honest: We always act with integrity and in the best interests of our members. We do what we say we will do and are open about both our objectives and our impact

ACEVO’s staff and trustees are committed to improving diversity, equality and inclusion within our own charity and the broader sector. You can read more about our diversity targets on our website.

You can find out about your prospective team mates here.

You can read about our board of trustees here.

ACEVO strategic objectives

You can download our strategy here.

ACEVO impact reporting

You can download our recent annual reports and accounts here and read our impact statements here.

Application process

We are using the Applied platform to allow candidates to showcase their talents in a blind hiring process. Start your application by following this link.

Applicants should be aware that prior to invitation to a second interview, we will review candidates’ social media profiles. We do this in order to minimise the risk of employing a candidate who actively speaks or acts against our values of inclusivity, diversity and equity. No candidate who has been shortlisted prior to this stage of the process will be removed from the shortlist for any other reason; in fact we actively welcome candidates who make use of their social media profile to speak out on the issues that matter to them, to engage with others of similar or different viewpoints, or to demonstrate their own lived values of inclusivity, diversity and equity.

If you would like to discuss any aspect of this role prior to applying please contact either Catherine Macrae on catherine.macrae@acevo.org.uk or Vicky Browning on vicky.browning@acevo.org.uk to arrange a phone chat.

Timetable

  • 5pm, Sunday 27 June: deadline for applications
  • Thursday 1 July: shortlisted candidates informed and invited for interview.
  • Monday 5 July/Wednesday 7 July: first interview for shortlisted candidates (via Zoom)
  • Tuesday 13 July: second interview for finalists (face-to-face in London if circumstances permit)

Initial interviews will take place via Zoom. If you have any accessibility requirements, either on or off-line, please let us know and we will do our best to accommodate them.

We look forward to receiving your application.

Not an ACEVO member?

If you have any queries please email info@acevo.org.uk
or call 020 7014 4600.